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Other Pertinent Academic Policies

A. Policy on Major’s Forum

This is a monthly academic meeting of majors and the faculty of a department. Issues related to students’ academic life are discussed by the department chair with the assistance of the faculty. Topics for discussion and activities may include updates on academic and departmental policies, student problems and concerns, professional growth seminars, research colloquia, inspirational/motivational programs, etc.

Schedule of Activities

1st Forum        – Election/Induction of officers / Presentation of departmental plans

2nd Forum        – Review of Academic Policies

3rd Forum         – Professional Growth Seminar or

– Research Colloquium

(teachers present researches to the majors or vice versa) or

– Inspirational/Motivational programs

(successful graduates or topnotchers will be invited to speak)

– Evaluation of student’s performance for the semester

– Reminders on the completion of the students’ requirements

– Discussions on other concerns to improve the academic life of students

for the next semester

B. Academic Emphasis Day

This is an academic convocation which is conducted every 3rd Friday of June to welcome/orient new students and to re-orient old students on their academic pursuit in the university.  Part of the program is the introduction of the academic team members and the formal welcome of new students by the VP Academics and the college deans.  This formal ceremony marks the official beginning of the students’ academic career at the university.  This convocation includes a formal procession of the new students and the faculty in academic regalia.

C. ESL (English as second language) Course

C.1. This is a one-semester pre-academic course of students limited to Beginner Level in English. It provides basic functional instruction and practice in ESL (listening, pronunciation, speaking, grammar, spelling, writing, reading, vocabulary, and conversation).

C.2. ENSL 100 is a course designed to help non-English speaking students.

Course No.                :          ENSL 100A, ENSL 100B, ENSL 100C, ENSL 100D

Course Title               :          Foundation in ESL (English as a Second Language)

No. of units               :          12

For visa application   :          15

Maximum no. of

students in a class      :          20

Class Meeting            :          Monday to Thursday

Laboratory Fee          :          Present rate

C.3. Subject Matters

c.3.1  Listening, Pronunciation, and Speaking

c.3.2  Grammar, Spelling, and Writing

c.3.3  Reading and Vocabulary

c.3.4  Conversation

c.3.5. Aqua aerobics

c.3.6. Work Education

C.4. The Teachers

  1. The English Department’s full-time permanent faculty willing to teach students in the Beginner Level in English will handle the class, but preferably one with an ESL or EFL preparations/qualifications.
  2. A full-time/part-time ESL teacher or graduate assistant to be paid on an hourly basis, as needed.

C.5.  Procedures

New Students

  1. New applicants (foreign students) have to be interviewed by the personnel in the Records and Admissions Office.
  2. Application forms of non-English speakers will be stamped “TO PASS ESL COURSE.” Applicants will be directed to the English Department for enrollment.
  3. Students will not take the English placement test yet.
  4. Non-English speaking students have to enroll in a 12-unit ESL Course, two-units of Aqua Aerobics (PE), and Work Education I (1 unit) with a total of 15 units to qualify for student visa application.
  5. After a semester in the ESL Course, the student is allowed to join the mainstream. A certificate of achievement and a recommendation on the number of units to be enrolled will be issued by the English department chair.
  6. After the student completes the ESL program, he is now allowed to take the English placement test and may enroll in Communication Arts I based on the score he has obtained in the test (0-19, 20-29, 30-39, 40-49 and 50-100). The student who obtains a score within the 50-100 range has to enroll in the regular Communication Arts I.  In addition to Communication Arts 1, he may enroll in other subjects.

Old Students

  1. Subject teachers recommend to the Chair the students who need the ESL course.
  2. The Chair requires the students to take the 12-unit ESL course with PE I (2 units) and Work Ed I (1 unit) making it to a total of 15 units to qualify for a visa.

D. English Placement Test Result

Students are advised to enroll in the section where their scores belong:

                                                                                                      Score            Units

Communication Arts 1 with Intensive Review and Lab                            0-19              3/6

Communication Arts 1 with Review and Lab                                        20-29              3/5

Communication Arts 1 with Review and Lab                                        30-39              3/5

Communication Arts 1 with Review (non-lab)                                        40-49             3/5

Communication Arts 1                                                                       50-100            3/3

E. AUP Policy on Plagiarism

1.      Definition

“Researchers do not claim words and ideas of another as their own; they give credit to whom it is due.” (APA Ethics Code Standard 8:11, Plagiarism, p.15)

“The key element of this principle is that authors do not present the work of another as if it were their own work. This can extend to ideas as well as written words. If authors model a study done by someone else, the original author should be given credit.” (APA, 2010, p.16)


American Psychological Association (2010). Publication Manual of the American Psychological Association (6th ed). Washington, DC.

2.   Academic Responsibility

Similar to cheating, plagiarism is to be treated as a grave offense especially in the conduct of academic research and reporting. The teacher/professor of the subject is entrusted with the responsibility to campaign against, check, record, and report acts of plagiarism. The act must be continuously discouraged and must remain as an important meterstick in judging the quality of the student’s scholarship and academic pursuit.

3.   Procedures

In the event that a student commits plagiarism as proven by the teacher, the following guidelines will be implemented:

a.      First Offense, Verbal Warning

 The teacher makes a record of the student’s case and reports it to the student’s department chair. The department chair and/or the teacher gives the student a verbal warning.

b.      Second Offense, Written Reprimand

In the account of a previous offense, the student who commits plagiarism for the second time will be reported to the department chair who issues a written reprimand noted by his College Dean. The copy of the student’s record and the written reprimand will be kept on file for future reference.

c.       Third Offense, Report to SSO

The student who commits plagiarism for the third time will be reported to the SSO for disciplinary action.

F. Academic Qualifications for Students’ Participation in Co-Curricular Activities

The participation of students to different co-curricular activities is essential for their professional growth and training as coupled with sound academic backgrounds. These policies enable the participation of students to be in line with the current University goals and objectives.


Several functioning groups exist which are relevant to both the academe and the general community.  University-wide organizations include:

Student Association

The SA is the “central student government and the… supreme body and official representative of the students.”

University Voice (UV)

The UV stands as the official publication of the Student Association (SA).

Senior Class Organization

This organization is the active group for graduating seniors.

Specialized Groups

These refer to the official singing groups, varsity sports groups, and other specialized representations duly recognized by the Student Services Office.

Professional Clubs

These are the department and college organizations which strengthen the professional training and support systems of the students.


Personal Qualifications.  A student who vies for or is voted into a leadership position must:

a.       be a bona fide member of the Seventh-Day Adventist Church in the case of a president, vice-president (religious), editor-in-chief, playing coach, chairperson, or class pastor.  Other positions are open regardless of religious affiliations;

b.      be a resident student for at least three (3) semesters for university-wide organizations;

c.       be officially enrolled in a department or college; and

d.      be of good standing.

Grading Requirement

Academic standing is of great importance among student leaders, with grades reflective of both intellectual competence and responsibility.  The student must:

a.       have a GPA of no less than 3.40 and the lowest grade of B- if in the position of president, vice-president, editor-in-chief, playing coach, chairperson, or any position belonging to the highest among executive functions;

b.      have a GPA of no less than 3.00 and the lowest grade of B- if in the position of secretary, treasurer, staff editor, vice-chairperson, or any position belonging to the lower ranks of the hierarchy; and,

c.       have no INCs, NCs, or Dropped, during the semester or year wherein the position is held, except for practicum and research.

Subject Load

To function as a leader, the student must have the following qualifications in terms of semestral load:

a.       for the SA, UV and university-wide leadership, the student should not be enrolled in practicum, internship, or on-the-job training during any one of the two semesters, except when the said academic requirements are done on campus, or nearby communities such as Puting Kahoy, Lumil, Tartaria, or Sto. Domingo;

b.      the same is true with professional clubs and specialized groups. (refer to a)

Leadership Points System

Student vying for or are assigned both in university-wide and college-based leadership positions are given the following points:







Vice President












Class Pastor









Other positions not executive



A maximum of 100 points is allowed for any student leader to hold different positions in a given term.  These points do not influence in any way his final grades.  However, these may be used to compute for points needed to evaluate those who are aiming for leadership awards.

Regular Participants

Although participation and membership to co-curricular activities are entirely voluntary, several guidelines are put in place to aid in evaluating the effectiveness of the student in the said activities.  Members who may be deficient in any of these areas are advised to undergo remediation or counseling through the Student Services Office.

Personal Qualifications.  A member of co-curricular organizations must:

a.       abide by the standards of the Seventh-day Adventist Church, notwithstanding religious affiliations;

b.      be officially enrolled in a college or department; and

c.       be of good standing.

Grade Requirement.  A regular member of co-curricular organizations must:

a.       have a passing grade of at least 85% in the subjects taken.

b.      have only NCs or INCs for applicable situations, with only 15% of the subjects taken on the semester he is a member; and

c.       no failing grades while a member of the co-curricular organization.

Unit Load.  The member must be enrolled in at least three (3) units during the semester of his membership.

G. Graduating Class Officers – Qualifications and Guidelines

The following are the qualifications and guidelines for the graduating class officers:

  1. Grade Requirement: GPA – 3.50 for president and vice-president; 3.00 for other offices.
  2. SSO clearance regarding behavior.
  3. Religion – The president, vice-president, and class pastor must be Seventh-day Adventists.
  4. Should be May graduates (not December or Intersemester) and have completed their Thesis/FS.
  5. Stay on campus or its vicinity during the second semester. Those who have practicum or OJTs in Manila or in distant places are disqualified.
  6. The president and the vice-president must not have any major office like SA President, Editor-in-Chief of Silang Memoirs or College Voice.
  7. Should have maintained a residency of four (4) semesters, including the current one.
  8. All INC grades of the graduating class officers should be completed before the election time.
  9. The candidate must be present during the election.
  10. Distribution of office for the graduating class should be according to the number of students in the college. Should there be no qualified candidate from a certain college, then the nomination may be opened to other colleges.
  11. The offices are:

President……………….  1                      Auditor…………………… .  1

Vice-President…………  1                      PIO…………………………   1

Secretary……………….  1                      Class Pastor…………….    1

Associate Secretary….. 1                      Artists……………………….   2

Treasurer……………….  1                      CGS Representative………  1

Associate Treasurer…..  1

  1. As much as possible, the qualified candidates for the specified offices below must come from the following colleges:

Treasurer/Auditor………….   COB

Class Pastor………………..   COT

Artists………………………     Fine Arts Dept., CAH

  1. Officers must subscribe to the university graduation philosophy in planning for the whole event – the 4 S: simple, short, significant and sacred.
  1. Voting will be by secret ballot.

Outlined below are the procedures involved in approving college representatives for the Senior Class Organization:




  1. Approval of application for graduation and evaluation of checklist of department candidates qualified for senior class organization.
Department Chair 2nd Friday of September
  1. Approval of application for graduation of qualified college representatives for senior class organization.
College Dean 4th Friday of September
  1. Confirmation of application for graduation.
Registrar 2nd Friday of October
  1. Election of college representatives.
College Dean 3rd Friday of October
  1. Senior class organization.

VPAA, College Deans, and Senior Class Sponsors

4th Friday of October

H. Cash Gift for Board Exam Topnotchers

Rank                                 Amount

First                                   P50,000

Second and Third                  30,000

Fourth and Fifth                    25,000

Sixth to Tenth                       20,000